Presented in partnership with:

Listen and Learn from Indigenous Elders and Knowledge Holders

Tuesday, June 24, 2025
12:00 to 1:00 pm
Virtual TEAMS

Access the event details

Access the poster to post in your staff areas as deemed appropriate.

Submitted by: Indigenous Health Program

Digital Shared Services is excited to announce the upcoming launch of a new Self-service Portal on June 18, 2025. This modern portal is designed to streamline how staff across Manitoba’s Health Authorities interact with Digital Shared Services and submit requests.

What to Expect:

At launch, the portal will allow staff to:

• Submit account access requests using a new, consolidated web-based form
• Check the status of their Service Desk tickets
• Add notes or updates to existing tickets
• Access Centralized Resources, Guides, and FAQs related to Digital Services

Additional self-service features will be introduced over time, further enhancing your ability to manage requests quickly and easily.

Please see our Self-service Portal Frequently Asked Questions for more information.

New Account Access Request Form

As part of this rollout, we’re introducing a consolidated, web-based access request form. This new form replaces various PDF, Word, and SharePoint forms currently in use, including those for Remote Access and account provisioning. The new form will be available when the Portal launches on June 18.

Key benefits:

• More efficient and timely account provisioning
• A single, dynamic form that shows only relevant options based on the needs of the selected role
• Reduced delays due to incomplete or incorrect submissions

More details, including how to access the portal and training resources, will be shared closer to the launch date.

Stay tuned—we look forward to improving your experience with Digital Shared Services.

Submitted by:  Digital Shared Services

We are pleased to announce that Anastasia Byrne has joined our organization in the Records and Privacy Analyst position within the Privacy and Access department. Anastasia is a certified Health Information Management Professional. She brings valuable knowledge and experience in health information systems, privacy legislation and a strong attention to detail and standardization, which will be instrumental in ensuring the organization remains compliant with its obligations under The Freedom of Information and Protection of Privacy Act and The Personal Health Information Act.

In this important role, Anastasia will assist with ensuring the organization follows best practices for the management of records, while supporting risk mitigation efforts related to our legal obligations.

Additionally, Anastasia will provide support to our community and continuing care programs with matters related to privacy.

Anastasia’s first day will be July 2, 2025. 

Submitted by:  Lee Bassett, Privacy and Access Officer

We are excited to share updates to the Primary Care Leadership Team.

We are pleased to announce that Nikita Devloo, RN, BN has accepted the Part-Time, 0.5FTE, permanent position as Manager, Health Services – Primary Care, effective June 9th, 2025. Nikita will be based at the Regional Office – Notre Dame. Nikita has 9 years of nursing experience in an acute care setting, including two years as a Clinical Resource Nurse, at Centre de santé Notre-Dame Health Centre. Nikita’s responsibilities will include My Health Team Portage/Gladstone and My Health Team Morden/Winkler.

We are pleased to announce that Roxanne Maynard, RN, BN has accepted the bilingual, Full-Time, permanent position as Manager, Health Services – Primary Care, effective June 16th, 2025. Roxanne has 17 years nursing experience including leadership roles in emergency care, medicine and palliative care. Her most recent role is a URIS coordinator role/Direct Service Nurse in Public Health. Roxanne will be based at Bethesda Primary Care Centre and also work from Community Health Services – Niverville office. Roxanne’s responsibilities will include Mon équipe santé, My Health Team Steinbach, Quick Care Clinic and site lead for Bethesda Primary Care Centre.

As Primary Care continues to evolve its organizational structure, communication regarding future updates will be forthcoming.

Submitted by: Chantelle D’Andreamatteo, Director, Health Services – Primary Care

With an increase in cases of measles in Southern Health-Santé Sud this education is recommended for all staff.

Access education module

Print the poster to post in your staff areas.

For more Information speak with a facility or program educator.

Submitted by: Staff Development, Infection Prevention & Control

We are excited to announce that Cassie Flaman has been hired into the Labour Relations Officer position within the Human Resources department.

Cassie brings over 8 years of Human Resources experience; her most recent role as Senior Human Resources Consultant with St. Boniface Hospital. She is well-versed in areas of attendance management, collective agreement interpretation, workplace investigations, and she prioritizes building trusting relationships with managers and unions partners. Prior to moving into the Human Resources field, Cassie was a Resource Coordinator within the Home Care Program in Southern Health-Santé Sud so she is accustomed with our region and may be a familiar face to staff.

In her role as Labour Relations Officer, Cassie’s area of focus will be the facilities located on the east side of Highway 75 (previously Michelle Davis’ assignment). Her office will be based out of Niverville and her onboarding will include travelling to the sites within her portfolio to get acquainted with management.

Cassie’s first day will be July 7. Please join us in welcoming her back to the region.

Submitted by: Jordan Fehr, Manager – Labour Relations

The Home Care, Palliative Care and Seniors Portfolio has undergone an organizational structure change. The Managers, Health Services –  Home Care are now responsible for a specific geography within the region:

Kaleigh Babalola-Griffin is responsible for the South

Lorraine D. Friesen is responsible for the East

Lorelei Hale is responsible for the North

Brigitte Rémillard remains the Manager, Health Services – Palliative Care.

Please refer to the organization chart for more information.

Submitted by:  Kelly Kaleta, Director, Health Services – Home Care, Palliative Care & Seniors

This memo is to advise staff on the parameters and process to track incremental expenses related to Wildfire efforts. Please note that costs will be recorded in a new and distinct functional centre code (8199025), and are to be incremental to the normal health care operations of the facility, easily isolated from on-going operations and directly related to Wildfire efforts.

Any number of cost elements such as salaries (including additional shifts & premiums), medical/surgical supplies, equipment, communications, and other related incremental expenses related to the Wildfire efforts need to be accurately recorded including supporting documentation.

At this time, no operating funding is available for the relief of these costs. Supporting documentation must be available for financial forecasting and other purposes.

Please use discretion to determine whether costs are material enough to be monitored. Costs may be tracked manually to monitor whether they become significant over time, and reallocated to the Wildfires cost centers at a later date. Southern Health-Santé Sud Finance Leadership will be working closely with Senior Leaders & Regional Leaders to appropriately report incremental Wildfire expenditures.

If you have any questions regarding this memo and for specific Payroll or Ledger Codes for tracking incremental Wildfire costs, please contact:

Finance – Darren Tindall or Ainsley Wiebe
Payroll – Jen Normandeau
Human Resources – Jordan Fehr

PAYROLL AND SCHEDULING

Pay codes created for ADDITIONAL HOURS scheduled due to support related to Wildfires work:

AEP0 – Rlf Emergency Preparedness 1.0
AEP4 – OTPd 2.0 Emergency Preparedness Rlf
AEP5 – OTPd 2.5 Emergency Preparedness Rlf

AEPW – Rlf Worked Stat Emergency Preparedness 1.5

BEP4 – OTBK 2.0 Emergency Preparedness Rlf
BEP5 – OTBK 2.5 Emergency Preparedness Rlf

APEP – Prem On Call Standby Emergency Preparedness

The incremental staffing expenses need to be approved by a Director or Senior Leader & need to be communicated through your normal payroll support. Please ensure all flowsheets, timesheets, scheduling documents, etc. clearly indicate if any of the hours worked are to be coded to one of the applicable Wildfire codes as indicated.

Expenses will initially be recorded in the original department of the staff member. Upon guidance from Manitoba Health & while using professional judgement, Finance Leadership may reallocate these expenses to a Wildfires cost centre & GL codes. By using specific pay codes, we are able to isolate the expenses & will be able to make appropriate decisions on the data being reported.

FINANCE

We are asking that Finance Leadership help coordinate the use of the Wildfires cost centre (8199025) & GL codes. At this point, we are not widely distributing the codes for general use, but will coordinate their use for approved Wildfires incremental expenses. This coordination will happen between Finance Leadership, Senior Leaders & Directors, as appropriate.

As items are purchased or extra compensation expenses are approved, Finance Leadership will apply the Wildfires cost centre & GL codes. Please connect with your Business & Finance Analyst as items are being planned for purchase for the Wildfires effort & we will provide the appropriate GL codes to process the transactions.

As some items have already been processed, the transaction details will be reviewed with regional leaders to confirm accuracy and may be recoded by finance if necessary.

Business & Finance Analysts & Regional Leaders will need to use their discretion at the use of Wildfires GL codes, as we have to ensure the expenses meet the definition of incremental expenses.

Submitted by: VP-Corporate Services & Chief Financial Officer

Please be advised that on the evening of June 3, all workstations and servers in SH-SS will receive an upgrade to the Trellix security software. During the upgrade, users may see a Windows warning popup indicating that there is no virus protection, and they may lose connectivity for up to two minutes.

Following the upgrade, users utilizing docking stations or USB peripherals may need to restart their workstations.

If you experience any issues after restarting, please contact the Shared Health Service Desk at 204-940-8500 or toll-free at 1-866-999-9698 or .

Submitted by: Shared Health | Digital Shared Services

This is an opportunity for an outstanding person or group of people to be recognized for their amazing accomplishments this past year. We invite you to submit your nomination today!

Quality Service Awards are offered in recognition of the extraordinary achievements and contributions of employees that extend their efforts beyond the day-to-day performance of duties by sharing their gifts of compassion, patience, kindness and professionalism with clients and colleagues (Employee Recognition ORG.1511.PL.009). The awards are presented to nominees/recipients from region’s sites/programs/services.

The CEO Career Achievement Award honors a Southern Health-Santé Sud employee or service provider with 25 years or more of continuous service, whose passion for their work, sustained positive attitude and high personal ethic has earned them the greatest respect of their peers. The employee or service provider will have made significant contributions to Southern Health-Santé Sud within the scope of their position(s) and fostered wellness in the workplace.

The Service Excellence Team Award recognizes a team of Southern Health-Santé Sud employees or service providers for their commitment to excellence and exceptional performance as well as demonstrated achievement in transforming the patient experience. The nomination can reflect the work of more than the past year.

Access the Nomination forms for the difference awards.

Access the poster to post in your staff areas.

For any questions, please contact the Recruitment and Retention Team

Submitted by: Human Resources