Manager Resources

Guidelines for Sending Emails to PHRSSC

Payroll Corrections are submitted on the Bank Payout/Correction/Special Pay Request Form (see Corrections and Adjustments section)

Provincial Health Care Employee Transfer/Portability/Mobility Guidelines

Request for Leave Form
Access Request Form (ESP & QHR)

Guidelines: Regular Pay Period Schedule

Example 2026 Regular Pay Period Schedule for

• Pay Period: The bi-weekly pay period number within the calendar year.
• Start: When the pay period begins, as per the RHAs:
  • IERHA, NHRA, PMH and SH-SS – Start (Sunday)
  • CCMB – Start (Saturday)
• End: When the pay period ends, as per the RHAs;
  • IERHA, NHRA, PMH and SH-SS – End (Saturday)
  • CCMB – End (Friday)
• ESP and/or QHR Data Entry and correction/Time card submission (12 p.m. Thursday deadline): Employment activities (such as employee status transactions, leave of absence requests, master data changes, or direct deposit banking changes), which must be submitted to your RHA’s Payroll, for processing no later than 12:00 p.m., on the date indicated.
  Note: Requests received after the deadline will be completed in the next pay period and, where required, retroactivity will occur.
• ESP entries & Approval (4 p.m. Monday deadline and applies to SH-SS only): The cutoff date for all time entries related to the active, including Manager Time Approval.
  Note:
  • If the manager or scheduling officer does not approve their employees’ time entries, Payroll will do a forced approval of all-time entries relative to the current and prior pay periods.
  • Any prior pay period adjustment made on week 2 after Friday in ESP will be exported to QHR for the next following pay period.
• QHR Schedule Approval (applies to CCMB, IERHA, NRHA and PMH): The cutoff date for all time entries related to the active or prior pay periods, including Manager, scheduling officer, or supervisor Time approval.
  • CCMB, NRHA, PMH and SH-SS – 12 p.m. Monday
    Note: NRHA and PMH does not allow the prior pay periods adjustment on a schedule. For prior pay periods adjustment, please use the Bank Payout/Correction/Special Pay Request Form.
  • IERHA – 9 a.m. Monday
• Deposit: When payment is deposited into the employee’s bank accounts for the corresponding bi-weekly pay period.
  • CCMB and IERHA – Thursday
  • NRHA, PMH and SH-SS – Friday

If you have any questions, please contact your appropriate PHRSS department for your site.