Applications – Stationery | Templates | Other
Stationery
Stationery is the foundation of our corporate style. Official Southern Health-Santé Sud stationery is used for all official business correspondence and consistent with the aims, purposes and activities of Southern Health-Santé Sud. It is not to be used in any way which may imply endorsement of any non-Southern Health-Santé Sud product, opinion or activity and/or in a manner prejudicial or detrimental to the region’s interest. Official stationery is limited to Southern Health-Santé Sud operations and by Southern Health-Santé Sud’s employees performing business as an integral part of the organization. It cannot be used for personal business or to express personal opinions.
All Southern Health-Santé Sud stationery (incl. business/appointment cards/envelopes) are in bilingual format conforming to the French Language Services – Communication in Official Languages policy.
Letterhead
There are two main ways to send official Southern Health-Santé Sud business correspondence Hard Copy or Electronic Correspondence:
- Letterhead Template is available for both email and hard copy mail use.
- Users update contact information as required, but do not alter the overall layout.
- Convert final version to a PDF file format prior to emailing.
- Print hard copies in colour whenever possible.
- If you require pre-printed Southern Health-Santé Sud letterhead. Order by submitting this form.
Envelopes
A wide range of envelopes are available and are produced in bilingual format. Order by submitting this form and reference the Stationery Buddy to ensure consistency re. naming conventions.
Business | Appointment Cards
All preprinted business | appointment cards are in bilingual format. Order by submitting this form and reference the Stationery Buddy to ensure consistency re. naming conventions, for example – title; site, program and service name; address layout, etc.
Primary Business Card | Option 1
Appointment Card | Option 2
Appointment Card | Option 2 | Side 2
(select A; B; C; D or E) on the Stationery Requisition Form
Templates
Supporting Documents (SDs), logo files and forms (templates) Access relevant files.
If you are experiencing issues with the templates, for example, excessive underlining, this may be related to language settings. Please contact the Digital Health Service Desk at 866-999-9698 or email [email protected] for assistance with language and proofing tools setup.
Memo | Note
Southern Health-Santé Sud memos are printed in black/white. Although the format may not be altered, the template must be customized. Also reference the Stationery Buddy to ensure consistency re. naming conventions.
Fax
Southern Health-Santé Sud fax templates are printed in black/white and are designed to be a covering page for a fax. Although the format may not be altered, the template must be customized. Also reference the Stationery Buddy to ensure consistency re. naming conventions.
Poster Templates
Southern Health-Santé Sud commits to provide a well-designed environment for clients, visitors and the general public. Posted notices and displays of an informational, educational or promotional nature shall be carefully managed to assure that public areas are appropriate from an aesthetic, functional and user-friendly standpoint (see Visual Branding | Public Areas). Access relevant templates. Also see info. on QR Codes.
The following must appear on all posters promoting English-only events: Cette session est offerte en anglais seulement; il est possible que certaines ressources soient disponibles en français. Si vous désirez recevoir de plus amples renseignements, prière de contacter notre Unité de services en français au 204-424-6042.
The following must appear on all posters promoting French-only events: While this session is offered in French only, additional resources may be available in English. If you would like more information, please contact our French Language Services Unit at 204-424-6042.
PowerPoint Presentations
Standard PowerPoint templates are available; sites, programs and services are welcome to develop their own layouts provided that the design conforms with the Graphic Standards. Presentation fonts should typically be no less than 18 points. Access relevant files.
Tip: click VIEW, SLIDE MASTER for more slide layout options. Insert New Slide, Rt. Click, Layout and select desired layout.
Client Teaching Handouts
These are information/educational publications for the general public and per French Language Services – Communication in Official Languages policy are published in bilingual format. Access relevant files.
The Health Links-Info Santé 888-315-9257 number is included on all handouts as well as relevant contact information.
With Compliments Slip
Internal use: customize the template, reference the Stationery Buddy to ensure consistency re. naming conventions.
External use: customize the template in bilingual format as per French Language Services – Communication in Official Languages policy and reference the Stationery Buddy to ensure consistency re. naming conventions.
Access relevant files.
Interior Door Signage
Interior building signage should be designed to be legible, effective and consistent with all other applications according to the standards established and in compliance with French Language Services General policy. Optional interior door signage for bilingual staff is also available.
Communications will produce signage to ensure colour output meets standards. Order by submitting this form.
Other
Corporate Note Cards
Generic Corporate Note Cards are available through Logistics & Supply Chain Management. Corporate note cards are available in multiples of 25 and come complete with cards, envelopes and paper stock inserts (for electronic printing). Order by submitting this form REFERENCE-SKU#00613
Recognizing the need to pre-print text (vs. handwritten), a Corporate Note Card template may be customized to meet specific needs, for example: thank you cards, invitations, recognition of donations, etc. Templates may require slight margin adjustments depending on printers.
How to use paper stock inserts:
- Type appropriate text in template, save and print.
- Tear at perforation and fold in half (top to bottom)
- Dab glue stick in centrefold of note card and affix insert. If desired, handwritten note cards may be used without paper stock insert.
Email Signatures
The New Message Email signature features the employee’s name, title, site/program/service, contact information including phone, fax and cell as well as the vision, acknowledging that it may be customized to include pertinent information. The Replies/Forwards Email Signature parameters are also included in the email signature template, also reference the Stationery Buddy to ensure consistency re. naming conventions.
For more information, please contact Digital Health Service Desk at 866-999-9698 or [email protected]
Large Laminated Map
To order a large (32” w x 24“ h) laminated map of Southern Health-Santé Sud region contact:
Sylvie Robidoux at or 204-248-7250
A GL code will be required when placing your order to process an interfacility transfer.
Exterior Signage
The process for exterior signage:
- Site/program/service identifies the need for external signage; wording content, budget, etc. for signage is determined; all requests require Senior Leader approval.
- Senior Leader/designate contacts Communications to set the process in motion.
- Senior Leader or CEO approval is required on mock-up and final quote prior to production.
Photo Identification Badges (PIBs)
In order for staff to clearly and accurately represent themselves while performing the functions of their position, the following information will be reflected on the PIB:
- first and/or last name of employee (managers require first & last name)
- larger print options
- official title including translation (some standards will exist, for example: Support Services will be used for housekeeping, laundry and dietary due to the high volume of internal transfers within these departments)
- picture – attachment in ‘jpg’ format
Universal emergency codes are printed on the back of each photo identification card.
As per French Language Services – Communication in Official Languages policy, all PIBs are produced in bilingual format. Bilingual employees in designated positions will have “Je parle français”. Bilingual employees in non-designated positions are encouraged to choose this option and request at their discretion at no extra cost.
Order by submitting this form. For more information, please contact Human Resources .
Staff News
Southern Health-Santé Sud publishes an online monthly staff news 10 times/year with the option to subscribe. Staff are invited to submit articles and photos through their respective Senior Leaders on an ongoing basis.
Submission Guidelines and Criteria
Articles should be beneficial and of general interest to most staff across the region. Focus on articles that profile staff accomplishments, events, recognition, awards and appreciation. You are also encouraged to submit articles featuring “what’s new” and “significant happenings” in your sites/programs.
Checklist
- Use a catchy title which speaks to the topic. Some people only read the headlines.
- Article – a 300-word or less article says it best!
- Graphics / photos must be submitted as a separate graphic file(s) (not inserted in document) – reference Image | File Size. It is preferable to submit only ONE photo per story and the person submitting a photo is responsible to ensure the appropriate Photo Video Audio Release form is signed and maintained on file. Access form.
- Use appropriate naming conventions per Stationery Buddy.
- Double-check facts & figures, spell out acronyms on first use, test the links and perform a spell check.
- Article(s) must be approved by the appropriate Senior Leader.
- Submit approved final article on this form by the first Friday of every month.
Promo | Apparel
All Southern Health-Santé Sud promotional materials must bear the corporate logo / branding and be reviewed / approved by Communications prior to first production. The promo/apparel line is coordinated by Human Resources.